Privacy Policy

Last updated: March 1, 2026

1. Information We Collect

We collect information in the following ways:

Information you provide

  • Account registration details (name, email, company name)
  • Employee data you add to the platform (names, roles, contact info)
  • Content you create (documents, tasks, messages, schedules)
  • Payment information (processed by our payment provider)

Information collected automatically

  • Usage data (features used, pages visited, actions taken)
  • Device and browser information
  • IP address and approximate location
  • Clock-in/out timestamps and geo-location data (when geo-fencing is enabled)

2. How We Use Your Information

We use collected information to:

  • Provide, maintain, and improve the Service
  • Process transactions and send billing notifications
  • Send product updates and support communications
  • Monitor and analyze usage trends to improve user experience
  • Detect, prevent, and address technical issues or abuse

3. Data Sharing

We do not sell your personal data. We may share data with:

  • Service providers: hosting, payment processing, email delivery — only as needed to operate the Service
  • Legal compliance: when required by law or to protect our rights
  • Business transfers: in connection with a merger, acquisition, or sale of assets (with prior notice)

4. Data Security

We implement industry-standard security measures including encryption in transit (TLS), encryption at rest, access controls, and regular security reviews. However, no method of transmission or storage is 100% secure.

5. Data Retention

We retain your data for as long as your account is active or as needed to provide the Service. After account deletion, we retain data for up to 30 days before permanent removal from our systems. Backups may persist for up to 90 days.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access, correct, or delete your personal data
  • Export your data in a portable format
  • Object to or restrict processing of your data
  • Withdraw consent where processing is based on consent

To exercise these rights, contact us at privacy@arbeon.ai.

7. Cookies

We use essential cookies to maintain your session and preferences. We may use analytics cookies to understand how the Service is used. You can control cookie preferences through your browser settings.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through the Service.

9. Contact

Questions about this Privacy Policy? Contact us at privacy@arbeon.ai.